Version 1.0 — October 2025

Updated quarterly to reflect new regulations and technologies.

 

Our Commitment

 

Your business strategies, insights, and intellectual property are valuable assets. At Vortolo Coaching, confidentiality and ethical AI use are non-negotiable. This framework explains how we protect your data while delivering world-class communication consulting.

 

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1. Client Confidentiality First

 

    •    All information shared during our engagements remains strictly confidential.

    •    We never disclose data to third parties without explicit written consent.

    •    Additional Non-Disclosure Agreements can be signed on request.

 

2. AI Usage Transparency

 

    •    We use AI tools (e.g. ChatGPT, Claude, Copilot) only with your awareness and consent.

    •    You are always informed:

    •    Which tools may be used

    •    What information is processed

    •    How protection is ensured

    •    We select tools that meet robust privacy standards and do not train on client data.

 

3. Data Anonymization

 

Before any AI interaction:

    •    Company names, products, and strategies are removed.

    •    Personal identifiers are deleted.

    •    Drafts reference only generic placeholders.

 

4. Secure Information Handling

    •    No storage of sensitive files on AI platforms.

    •    Uploaded materials are deleted immediately after use.

    •    All communications occur via encrypted channels.

    •    Regular security reviews ensure compliance.

 

5. GDPR & Legal Compliance

    •    Fully aligned with the EU GDPR (2016/679).

    •    Clients may request access, correction, or deletion of any data we hold.

 

6. Intellectual Property Protection

    •    Your ideas and frameworks remain your property.

    •    No reuse of client materials across engagements.

    •    Clear boundaries protect your competitive advantage.

 

7. Human-First Verification

    •    Every AI output is reviewed by a human consultant.

    •    Final deliverables are customized to your context, checked for accuracy and tone.

 

8. Web3 & Emerging-Tech Sensitivity

    •    Extra protocols for blockchain, AI, and pre-launch projects.

    •    We understand IP challenges unique to decentralized and disruptive sectors.

 

9. Selective AI Deployment

    •    AI used only if it adds genuine value.

    •    Sensitivity and your preferences determine each use case.

    •    Non-AI alternatives always available.

 

10. Continuous Ethics Review

    •    Ongoing updates with legal and technical experts.

    •    Monitoring of evolving AI capabilities and risks.

    •    Client feedback shapes policy revisions.

 

11. Your Right to Opt Out

    •    You may request AI-free coaching.

    •    You approve all AI-generated materials before adoption.

    •    Consent can be withdrawn at any time.

 

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Our Promise

 

We combine cutting-edge AI with uncompromising ethics.

Your trust is the foundation of our work. Protecting your confidential information is a core professional duty—not a marketing claim.

 

Questions?

Contact us to discuss specific privacy needs or request our full Privacy Policy and NDA.

 

[ Contact Vortolo Coaching ]

 

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